Weerts Group
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FlexProperty
How Weerts Group transitioned to a scalable and future-proof ERP solution for commercial real estate
Transforming real estate management with FlexProperty & Microsoft Dynamics 365
Weerts Group, a rapidly expanding European company operating across supply chain, motorsport, energy, and commercial real estate, needed a scalable and integrated real estate management system. With operations spanning seven countries and a fast-growing commercial real estate portfolio, financial and operational complexity was increasing. Managing over 100 legal entities, ensuring cross-border compliance, and keeping up with fast-paced expansion required a centralised and automated approach.
To accelerate growth whilst maintaining financial control, efficiency, and strategic visibility, Weerts Group partnered with YAVICA to implement FlexProperty within Microsoft Dynamics 365. The result? Real-time insights, automated financial processes, and seamless commercial real estate operations.
FlexProperty is a comprehensive real estate management solution designed to handle the full lifecycle of commercial real estate assets. Built on Microsoft Dynamics 365, it provides financial automation, lease tracking, asset management, compliance monitoring, and real-time reporting in one unified system. YAVICA, with its deep industry expertise, helped Weerts Group implement a future-proofed and scalable ERP solution that could support multi-entity operations, streamline workflows, and enhance strategic decision-making across all markets.
Scaling real estate operations with a strong foundation
With more than 1 million square metres of logistics and commercial real estate already developed and another million in the pipeline, scaling effectively required a system that could streamline operations, centralise data, and provide complete financial oversight. The previous setup worked well for Belgium, but it lacked the flexibility to support growth in multiple countries.
“We needed a solution that could accelerate growth in a controlled way, not only in property management but also financially, providing visibility across all countries we operate in. With YAVICA and Microsoft Dynamics, we now have a strong foundation to guide decision-making and future expansion.”
–Alexandre de Buck, Managing Director of Weerts Energy
A unified ERP system for better decision-making
A key priority for Weerts Group was consolidating disperate financial and operational data into a single platform. Managing over 100 entities and many stakeholders across multiple locations meant financial reporting, lease administration, and compliance tracking were becoming increasingly complex. Weerts Group needed a single, centralised platform to replace fragmented systems and manual consolidations.
“The biggest achievement will be when all leaders can simply log into the system, view dashboards, and analyse KPIs without needing endless back-and-forth emails.” – Alexandre de Buck, Managing Director of Weerts Energy
By implementing FlexProperty, Weerts Group gained a real-time, automated financial management system that improved operational transparency and reporting, eliminating inefficiencies caused by fragmented systems.
A transformational shift in business operations
For Jean van Buggenhout, Head of Property Management, the ERP implementation was more than a technology shift, it was an opportunity to improve accuracy, efficiency, and governance across commercial real estate operations.
“The first benefit was the ability to rethink different processes and introduce a higher level of quality control. During the implementation, we detected and corrected errors that otherwise would have gone unnoticed.” – Jean van Buggenhout, Head of Property Management
With all lease and financial data centralised, the finance team gained immediate access to critical information like unpaid invoices, contract terms, and lease adjustments, reducing errors and improving cash flow visibility.
“With all data centralised, we now have quicker access to financial information and can analyse critical data more efficiently.”
– Jean van Buggenhout, Head of Property Management
The transition to FlexProperty also eliminated silos between departments, ensuring all teams had access to the same accurate, up-to-date information.
“An ERP implementation obliges departments to talk to each other. Before, some teams operated in silos. Now, we have greater transparency and collaboration, which drives efficiency across the board.” – Tom Bila, Programme Manager
Adapting to a new way of working
Another challenge was ensuring teams across different locations could adapt to a standardised system without excessive customisation.
“We didn’t want to reinvent the wheel. Instead of building custom solutions from scratch, we leveraged best practices already available in the market and adjusted our ways of working to fit into the system.” – Tom Bila, Programme Manager
This ‘adopt-not-adapt’ approach allowed Weerts Group to scale efficiently, reducing the risk of technology obsolescence and unnecessary complexity.
“If you talk about long-term success, you need technology that won’t become obsolete. FlexProperty, within Microsoft Dynamics 365, provides a future-proof foundation that allows us to scale without compromising operational excellence.”
–Tom Bila, Programme Manager
A collaborative and transparent implementation
ERP implementations come with challenges, but strong collaboration between Weerts Group and YAVICA ensured the process was smooth, transparent, and solution-focused.
“The relationship with YAVICA was always frank and constructive. An ERP implementation can sometimes be painful, but through open dialogue, we always found good solutions.”
– Jean van Buggenhout, Head of Property Management
“Collaboration is always about people, trust, and respect. It took a few months to find the right team mix, but once we did, the project moved forward smoothly. Everyone had a voice at the table, and that made all the difference.” – Tom Bila, Programme Manager
Looking ahead: a long-term digital vision
With the successful implementation of FlexProperty, Weerts Group is already thinking ahead to future digital advancements. The next steps include:
✔ Automating rental charge monitoring and budget management
✔ Extending ERP access to external property managers and accounting partners
✔ Enhancing automation for better financial forecasting in commercial real estate
“We see this as a ten-year project, at least. YAVICA will play a crucial role in supporting our continued growth. We don’t want to build custom solutions – we want to leverage the expertise of market leaders and trust that they will deliver the right tools for our future.” – Alexandre de Buck, Managing Director of Weerts Energy
For Audrey Warnant, Head of Accounting, ensuring financial security and data accessibility is key.
“Having all financial data centralised, accessible, and secure provides long-term stability for the group. It’s not just about today - it’s about ensuring our business is future-ready.”
–Audrey Warnant, Head of Accounting
A partnership built for the future
The successful implementation of FlexProperty within Dynamics 365 marks a major milestone for Weerts Group. With a scalable, automated, and transparent real estate ERP system in place, the company is equipped to continue its rapid expansion while maintaining financial control and operational efficiency.
“With YAVICA, we found a partner that listens to our needs and supports us in our journey. We now have the foundation to scale without limitations, and we’re confident that this partnership will continue to drive our success for years to come.”
-Alexandre de Buck, Managing Director of Weerts Energy
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